SUPREME COURT JUDICIAL ASSISTANT - OFFICE OF THE CHIEF JUSTICE
Salary:
$56,676.
00 - $74,376.
00 AnnuallyLocation :
Olympia, WAJob Type:
.
REGULAR:
Full-TimeJob Number:
2023-72Division:
Supreme CourtDepartment:
Supreme CourtOpening Date:
07/27/2023Closing Date:
ContinuousPosition Profile Reporting to the Judicial Administrative Assistant in the Office of the Chief Justice, this position provides a wide variety of administrative staff assistance to various judicial related organizations, interacts regularly with judicial committees and court associations and performs administrative work in the office of the Chief Justice.
Washington State SUPREME COURTEmployment OpportunityJUDICIAL ASSISTANTPOSITION DETAILSJob #:
2023-72Status:
Regular, Full-Time Location:
Olympia, WashingtonSalary:
Range 54:
$56,676 - $74,376 per year (DOQ) Opens:
July 28th, 2023Closes:
Open Until Filled.
Candidates are encouraged to apply early.
AOC reserves the right to close the recruitment at any time.
Note:
Eligible employees who choose to provide proof of up-to-date COVID-19 vaccination as recommended by the CDC at the point in time when proof is provided (between date of hire and December 31, 2023) will receive a one-time lump sum payment of $1000.
Duties and Responsibilities Circulates judicial opinions and maintains circulation records.
Keeps accurate record of case assignments for each court term; organizes, coordinates, and checks the accuracy of confidential data relating to the status and circulation of judicial opinions.
Observes flow of circulation, calling attention to deadlines; maintains statistical data and compiles weekly and monthly reports on circulation of opinions; develops and maintains circulation computer records and prepares ad hoc reports as requested.
Responsible for assessing the circulation process to identify areas for improvement.
Composes and prepares memoranda and folders for opinion circulation; initiates correspondence and confers with pro tempore judges relating to opinion matters.
Assists in development of internal court rules necessary for implementing programs.
Maintains information and data on committee appointments and assignments made by the Chief Justice; maintains files of committee reports and action; assembles and summarizes information and data for use by the Chief Justice; drafts related correspondence as requested by the Chief Justice or his/her Administrative Assistant.
At Chief Justice's request, arranges all aspects of official court receptions and group meetings; oversees and coordinates use of reception room; oversees robe room; maintains the Justices' coffee fund.
Answers letters and telephone requests for information assistance and publications.
Assists the Judicial Administrative Assistant to the Chief Justice in drafting and finalizing correspondence, memoranda, and reports, when necessary.
Performs other duties as required.
Qualifications and Credentials Associate of Arts degree in business administration, secretarial science, or related fieldAND Four (4) years of progressively responsible clerical/secretarial experience, two years of which should have been in a legal or court environment.
Two (2) years' experience must have been managing a major project demonstrating the ability to work independently.
Word processing experience is required.
Administrative secretarial experience may be substituted for education on a year for year basis.
Education may be substituted for non-legal clerical/secretarial experience.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIESKnowledge, Skills and Ability:
Skills in program management and records management.
Skills in using office software and commonly used office equipment.
Ability to type accurately and rapidly.
Skills in word processing and knowledge of legal terminology, English grammar, spelling, clerical procedures, office procedures, and agency standards.
Knowledge of legal source materials, forms, and documents.
Knowledge of the techniques of legal and business correspondence and writing.
Ability to use computer systems and learn/use new computer applications.
Knowledge of research methods/data collection techniques.
Ability to prepare reports independently.
Knowledge of organization & operation of the WA State court system.
Knowledge of the internal operations of the Supreme Court and its departments.
Knowledge of appellate practices/procedures, courts of limited or general jurisdiction.
Knowledge of forms & documents of appellate court procedures & the legal system.
Ability to apply/interpret court rules, make sound judgments on legal procedures.
Ability to understand customer expectations and meet those expectations.
Accuracy and attention to detail in the delivery of work products.
Ability to maintain confidentiality, sensitivity to critical issues.
Ability to communicate effectively both orally and in writing.
Ability to understand and follow written and oral instructions.
Ability to establish and maintain effective working relationships with the judiciary, the legal community, agencies throughout government, co-workers and the public.
Ability to consistently act with professionalism and integrity in dealing with public, clients and co-workers at all levels.
Ability to multi-task and effectively work on multiple projects simultaneously.
Ability to effectively manage time to meet deadlines and work schedules.
Ability to analyze effectively and exercise good judgment in evaluating situations and making decisions.
Supplemental Information Submit acover letter addressing why you are interested in this position and how your background and experiences have prepared you for this work.
The cover letter should be no more than three pages.
Please also submit a r sum of no more than three pages.
To view the job description, please click here:
Detailed Job Description - Insight (neogov.
com) The workweek may fluctuate depending on workload or agency needs.
Overnight travel may be required based on business needs.
This position is NOT covered by the Fair Labor Standards Act.
For any questions regarding this announcement please contact email protected .
The AOC is a team-oriented culture, and a balance of family and work-life in a wonderful community.
We offer a family-friendly package of pay, benefits, paid time off, and workplace opportunities to help you get the most out of your career and life.
Our compensation plan includes:
Health, Dental, and Vision Plans Retirement Plan Options Deferred Compensation Plan Paid Time Off (Vacation, Sick Leave and Holidays) Paid Basic Life Insurance Policy and Long Term Disability Insurance Employee Assistance Program Flexible Spending Account and Dependent Care Assistance Program Public Service Loan Forgiveness Part-time employees will receive benefits on a pro-rated basis.
To learn more details about all we have to offer, visit the benefits page at 01 Do you possess an Associate of Arts degree in business administration, secretarial science, or related field? Yes No 02 Do you possess four (4) years of progressively responsible clerical/secretarial experience, two years of which should have been in a legal or court environment.
With two (2) years' experience must have been managing a major project demonstrating the ability to work independently.
Yes No 03 Do you possess advanced skills using office suite software tools? Yes No Required Question Recommended Skills Attention To Detail Audio Equipments Business Administration Business Correspondence Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
$56,676.
00 - $74,376.
00 AnnuallyLocation :
Olympia, WAJob Type:
.
REGULAR:
Full-TimeJob Number:
2023-72Division:
Supreme CourtDepartment:
Supreme CourtOpening Date:
07/27/2023Closing Date:
ContinuousPosition Profile Reporting to the Judicial Administrative Assistant in the Office of the Chief Justice, this position provides a wide variety of administrative staff assistance to various judicial related organizations, interacts regularly with judicial committees and court associations and performs administrative work in the office of the Chief Justice.
Washington State SUPREME COURTEmployment OpportunityJUDICIAL ASSISTANTPOSITION DETAILSJob #:
2023-72Status:
Regular, Full-Time Location:
Olympia, WashingtonSalary:
Range 54:
$56,676 - $74,376 per year (DOQ) Opens:
July 28th, 2023Closes:
Open Until Filled.
Candidates are encouraged to apply early.
AOC reserves the right to close the recruitment at any time.
Note:
Eligible employees who choose to provide proof of up-to-date COVID-19 vaccination as recommended by the CDC at the point in time when proof is provided (between date of hire and December 31, 2023) will receive a one-time lump sum payment of $1000.
Duties and Responsibilities Circulates judicial opinions and maintains circulation records.
Keeps accurate record of case assignments for each court term; organizes, coordinates, and checks the accuracy of confidential data relating to the status and circulation of judicial opinions.
Observes flow of circulation, calling attention to deadlines; maintains statistical data and compiles weekly and monthly reports on circulation of opinions; develops and maintains circulation computer records and prepares ad hoc reports as requested.
Responsible for assessing the circulation process to identify areas for improvement.
Composes and prepares memoranda and folders for opinion circulation; initiates correspondence and confers with pro tempore judges relating to opinion matters.
Assists in development of internal court rules necessary for implementing programs.
Maintains information and data on committee appointments and assignments made by the Chief Justice; maintains files of committee reports and action; assembles and summarizes information and data for use by the Chief Justice; drafts related correspondence as requested by the Chief Justice or his/her Administrative Assistant.
At Chief Justice's request, arranges all aspects of official court receptions and group meetings; oversees and coordinates use of reception room; oversees robe room; maintains the Justices' coffee fund.
Answers letters and telephone requests for information assistance and publications.
Assists the Judicial Administrative Assistant to the Chief Justice in drafting and finalizing correspondence, memoranda, and reports, when necessary.
Performs other duties as required.
Qualifications and Credentials Associate of Arts degree in business administration, secretarial science, or related fieldAND Four (4) years of progressively responsible clerical/secretarial experience, two years of which should have been in a legal or court environment.
Two (2) years' experience must have been managing a major project demonstrating the ability to work independently.
Word processing experience is required.
Administrative secretarial experience may be substituted for education on a year for year basis.
Education may be substituted for non-legal clerical/secretarial experience.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIESKnowledge, Skills and Ability:
Skills in program management and records management.
Skills in using office software and commonly used office equipment.
Ability to type accurately and rapidly.
Skills in word processing and knowledge of legal terminology, English grammar, spelling, clerical procedures, office procedures, and agency standards.
Knowledge of legal source materials, forms, and documents.
Knowledge of the techniques of legal and business correspondence and writing.
Ability to use computer systems and learn/use new computer applications.
Knowledge of research methods/data collection techniques.
Ability to prepare reports independently.
Knowledge of organization & operation of the WA State court system.
Knowledge of the internal operations of the Supreme Court and its departments.
Knowledge of appellate practices/procedures, courts of limited or general jurisdiction.
Knowledge of forms & documents of appellate court procedures & the legal system.
Ability to apply/interpret court rules, make sound judgments on legal procedures.
Ability to understand customer expectations and meet those expectations.
Accuracy and attention to detail in the delivery of work products.
Ability to maintain confidentiality, sensitivity to critical issues.
Ability to communicate effectively both orally and in writing.
Ability to understand and follow written and oral instructions.
Ability to establish and maintain effective working relationships with the judiciary, the legal community, agencies throughout government, co-workers and the public.
Ability to consistently act with professionalism and integrity in dealing with public, clients and co-workers at all levels.
Ability to multi-task and effectively work on multiple projects simultaneously.
Ability to effectively manage time to meet deadlines and work schedules.
Ability to analyze effectively and exercise good judgment in evaluating situations and making decisions.
Supplemental Information Submit acover letter addressing why you are interested in this position and how your background and experiences have prepared you for this work.
The cover letter should be no more than three pages.
Please also submit a r sum of no more than three pages.
To view the job description, please click here:
Detailed Job Description - Insight (neogov.
com) The workweek may fluctuate depending on workload or agency needs.
Overnight travel may be required based on business needs.
This position is NOT covered by the Fair Labor Standards Act.
For any questions regarding this announcement please contact email protected .
The AOC is a team-oriented culture, and a balance of family and work-life in a wonderful community.
We offer a family-friendly package of pay, benefits, paid time off, and workplace opportunities to help you get the most out of your career and life.
Our compensation plan includes:
Health, Dental, and Vision Plans Retirement Plan Options Deferred Compensation Plan Paid Time Off (Vacation, Sick Leave and Holidays) Paid Basic Life Insurance Policy and Long Term Disability Insurance Employee Assistance Program Flexible Spending Account and Dependent Care Assistance Program Public Service Loan Forgiveness Part-time employees will receive benefits on a pro-rated basis.
To learn more details about all we have to offer, visit the benefits page at 01 Do you possess an Associate of Arts degree in business administration, secretarial science, or related field? Yes No 02 Do you possess four (4) years of progressively responsible clerical/secretarial experience, two years of which should have been in a legal or court environment.
With two (2) years' experience must have been managing a major project demonstrating the ability to work independently.
Yes No 03 Do you possess advanced skills using office suite software tools? Yes No Required Question Recommended Skills Attention To Detail Audio Equipments Business Administration Business Correspondence Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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