Compliance Coordinator II
Catholic Community Services Catholic Community Services Olympia, WA Olympia, WA Full-time Full-time $28.
13 - $35.
17 an hour $28.
13 - $35.
17 an hour 6 days ago 6 days ago 6 days ago $28.
13 - $35.
17 HR/DOE Join our Team! We offer an excellent benefits package! 3 weeks vacation 12 days sick leave 13 holidays medical dental vision life insurance LTD AD&D pension 403b catastrophic & accident ins The Compliance Coordinator II is a member of the services team for the Thurston County-based services system of Catholic Community Services and provides direct support to the various programs of the system.
This position works with a variety of programs including Drexel House Permanent Supportive Housing, Drexel House Shelter, Drexel Medical Respite, Housing and Essential Needs, Quince Street Village, Hope Village, Feed the Hungry and The Community Kitchen.
This position coordinates the administrative, facilities, safety, quality improvement, budget tracking, and human resources functions of these Homeless Adult Services programs.
The Operations Coordinator III supports the Director of Operations and various program staff in the data collection, reporting and grant writing requirements for all Thurston County based housing and homeless services programs.
Success in this role requires detailed knowledge of the day-to-day functions of the programs, detailed knowledge of all contracts and their reporting requirements and detailed knowledge of the program budgets.
This position reports directly to the Director of Operations AA degree and 2 years operational experience or 5 years' experience working within an office with increased operational responsibilities.
Support and contribute to a creative, collaborative and respectful environment that promotes teamwork BA Degree Knowledge of community resources Experience working in a social service, non-profit setting Formal Office/secretarial/computer training Grant writing experience Overall Program Responsibilities Program Staffing:
Assist in the hiring process by posting positions, reviewing applications, scheduling interviews, completing references, and coordinating with the Human Resources department.
Provide ongoing review of timesheets and train staff to use the ADP and INFOR software.
Implement allocation changes as needed with staff.
Track status of completed required trainings for all staff and schedule trainings as needed.
Assist Director of Operations with Human Resources issues, such as PARs, vacation scheduling, HR compliance monitoring.
Ensure that staff receive appropriate equipment and software (within budget) during onboarding process Budget tracking:
Assist Director of Operations with monthly contract budget tracking and analysis.
Quality Improvement:
Data collection and Reporting:
This position works with the Program Director, various Program Supervisors and Program Staff in the data collection and reporting requirements for all the programs of Thurston County-based services (Drexel House Permanent Supportive Housing, Drexel House Shelter, Drexel Medical Respite, Housing and Essential Needs, Familiar Faces, the Olympia Mitigation Site, Feed the Hungry, Hope Village and The Community Kitchen).
Function as a data entry manager for client data, Outcome Based Evaluation data and other program data as required, maintaining accurate information with data integrity in the Homeless Management Information System, Excel spreadsheets and other databases.
Work with each program staff in the extraction and reporting of program outcomes, demographics and other information.
Maintain reminder list of required report due dates to ensure timely filing of all contract required reports.
Compile monthly, quarterly, and annual reports for a variety of contracts and deliver accurate and complete reports to various funders in a timely fashion.
Assist staff in maintenance and documentation of client and program files.
Respond to records requests Represent programs at Quarterly QI meetings Complete all required QI reports Coordinate with staff on the tracking and completion of the annual Quality Improvement Projects.
Safety:
Gather, review and submit program incident reports in a timely fashion.
Train staff on how to complete incident reports in coordination with the Clinical Director.
Represent programs at agency safety meetings Lead site specific safety efforts and ensure site compliance with agency standards Facilitate site specific safety meetings Facilities:
Make orders and purchase all supplies and items for all programs keeping within the budget and contract limitations.
Ensure the buildings are maintained in a healthy and professional state; and maintenance issues with the buildings and vehicles are addressed.
Manage agency vehicles.
Ensure staff who use agency vehicles are current on training and have submitted current documentation (license, insurance, etc.
) for use of agency vehicles.
Coordinate regular maintenance of agency vehicles.
Maintain and track use of agency gas credit cards.
Administrative:
Perform general clerical tasks including typing, filing, record keeping, etc.
Assist in the completion of grant applications by writing narratives, gathering and inserting key data, coordinating with the CCS Grant Manager, Director of Operations and other program staff, and gathering all required documents.
Assist with grant proposals, grant reports, and other program reporting required by funding agencies, CCS, or other entity Assist programs in monitoring and audits Provide assistance with projects and tasks as requested Job Type:
Full-time Pay:
$28.
13 - $35.
17 per hour Expected hours:
37.
5 per week
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Application Question(s):
AA degree and 2 years operational experience or 5 years' experience working within an office with increased responsibilities.
? Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
13 - $35.
17 an hour $28.
13 - $35.
17 an hour 6 days ago 6 days ago 6 days ago $28.
13 - $35.
17 HR/DOE Join our Team! We offer an excellent benefits package! 3 weeks vacation 12 days sick leave 13 holidays medical dental vision life insurance LTD AD&D pension 403b catastrophic & accident ins The Compliance Coordinator II is a member of the services team for the Thurston County-based services system of Catholic Community Services and provides direct support to the various programs of the system.
This position works with a variety of programs including Drexel House Permanent Supportive Housing, Drexel House Shelter, Drexel Medical Respite, Housing and Essential Needs, Quince Street Village, Hope Village, Feed the Hungry and The Community Kitchen.
This position coordinates the administrative, facilities, safety, quality improvement, budget tracking, and human resources functions of these Homeless Adult Services programs.
The Operations Coordinator III supports the Director of Operations and various program staff in the data collection, reporting and grant writing requirements for all Thurston County based housing and homeless services programs.
Success in this role requires detailed knowledge of the day-to-day functions of the programs, detailed knowledge of all contracts and their reporting requirements and detailed knowledge of the program budgets.
This position reports directly to the Director of Operations AA degree and 2 years operational experience or 5 years' experience working within an office with increased operational responsibilities.
Support and contribute to a creative, collaborative and respectful environment that promotes teamwork BA Degree Knowledge of community resources Experience working in a social service, non-profit setting Formal Office/secretarial/computer training Grant writing experience Overall Program Responsibilities Program Staffing:
Assist in the hiring process by posting positions, reviewing applications, scheduling interviews, completing references, and coordinating with the Human Resources department.
Provide ongoing review of timesheets and train staff to use the ADP and INFOR software.
Implement allocation changes as needed with staff.
Track status of completed required trainings for all staff and schedule trainings as needed.
Assist Director of Operations with Human Resources issues, such as PARs, vacation scheduling, HR compliance monitoring.
Ensure that staff receive appropriate equipment and software (within budget) during onboarding process Budget tracking:
Assist Director of Operations with monthly contract budget tracking and analysis.
Quality Improvement:
Data collection and Reporting:
This position works with the Program Director, various Program Supervisors and Program Staff in the data collection and reporting requirements for all the programs of Thurston County-based services (Drexel House Permanent Supportive Housing, Drexel House Shelter, Drexel Medical Respite, Housing and Essential Needs, Familiar Faces, the Olympia Mitigation Site, Feed the Hungry, Hope Village and The Community Kitchen).
Function as a data entry manager for client data, Outcome Based Evaluation data and other program data as required, maintaining accurate information with data integrity in the Homeless Management Information System, Excel spreadsheets and other databases.
Work with each program staff in the extraction and reporting of program outcomes, demographics and other information.
Maintain reminder list of required report due dates to ensure timely filing of all contract required reports.
Compile monthly, quarterly, and annual reports for a variety of contracts and deliver accurate and complete reports to various funders in a timely fashion.
Assist staff in maintenance and documentation of client and program files.
Respond to records requests Represent programs at Quarterly QI meetings Complete all required QI reports Coordinate with staff on the tracking and completion of the annual Quality Improvement Projects.
Safety:
Gather, review and submit program incident reports in a timely fashion.
Train staff on how to complete incident reports in coordination with the Clinical Director.
Represent programs at agency safety meetings Lead site specific safety efforts and ensure site compliance with agency standards Facilitate site specific safety meetings Facilities:
Make orders and purchase all supplies and items for all programs keeping within the budget and contract limitations.
Ensure the buildings are maintained in a healthy and professional state; and maintenance issues with the buildings and vehicles are addressed.
Manage agency vehicles.
Ensure staff who use agency vehicles are current on training and have submitted current documentation (license, insurance, etc.
) for use of agency vehicles.
Coordinate regular maintenance of agency vehicles.
Maintain and track use of agency gas credit cards.
Administrative:
Perform general clerical tasks including typing, filing, record keeping, etc.
Assist in the completion of grant applications by writing narratives, gathering and inserting key data, coordinating with the CCS Grant Manager, Director of Operations and other program staff, and gathering all required documents.
Assist with grant proposals, grant reports, and other program reporting required by funding agencies, CCS, or other entity Assist programs in monitoring and audits Provide assistance with projects and tasks as requested Job Type:
Full-time Pay:
$28.
13 - $35.
17 per hour Expected hours:
37.
5 per week
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Application Question(s):
AA degree and 2 years operational experience or 5 years' experience working within an office with increased responsibilities.
? Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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